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Important Information When Including a Link to an Item When a link to an item is included in an email alert, users will be able to edit the item when they select the link in the email and it opens in a browser window. This occurs because the permissions assigned for adding, editing and viewing the form as explained above are set in the list page part settings and links from Email Alert Manager by pass the page part. There are 2 ways to resolve the issue:
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Using Form Security Configuration to Prevent Unintended Edits on Forms
Potential issue with including the link to the specific job posting. All users able to edit - not opened from the page part. Form Security Configuration - included with SV+ subscription and can be subscribed to if you have a SV subscription.
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screen print of how to set it up
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The Form Security Configuration feature is included with ShareVision Plus subscriptions. For ShareVision subscriptions, this add-on feature can be subscribed to for $249 / year plus applicable taxes.
One of the functions of Form Security Configuration is Field Security which allows your ShareVision Administrator to assign permissions to fields when:
a new form is being filled in - New Form Permission
an existing form is being edited - Edit Form Permission
an existing form is being viewed - Display Form Permission
Because the settings in this feature are not dependent upon the list page part settings, setting up field security to prevent any users that are not in the GRP HR security group from editing the form will prevent unintended edits on the form.
Example of how to set up Edit Form Perimissions to allow only users in the GRP HR security group to edit fields on the form:
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If a user that is not in the GRP HR security group selects the Edit button on a Job Posting form
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