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(question) Overview

This article will cover everything you need to know about Recycle Bins

There are 2 recycle bins each with on your ShareVision site. There are two Recycle Bins, one in the Quick Start Menu and one in Portal Settings. Each Recycle Bin holds a distinct purpose and permissions.

Recycle Bin - Front End

requires different permission levels.

☑️ Requirements/Dependencies

Before working in the Quick Start Menu Recycle Bin and Portal Settings Recycle Bin you will need to:

  • Have an idea about what information is needed to be restored

\uD83D\uDCD8 Instructions

Quick Start Menu Recycle Bin

The Recycle Bin that is located from on the Quick Start menu provides storage for deleted Forms, Form Fields and Form Submissions.

Accessing the Quick Start Menu Recycle Bin

  1. Login with

staff permissions

  • Staff users see items deleted by them

  • Staff users can restore items they deleted by clicking on the restore symbol

Login with ShareVision Administrator permissions

  • Site Administrators see items deleted by all users

  • Site Administrators can restore any items by clicking on the restore symbol

The recycle bin displays the following information

  • Restore button

  • Unique ID
    This is a system field

    • Name
    Of the deleted

    1. your ShareVision user credentials

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    2. Click the Recycle Bin located by the Quick Start menu

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      Once in the Quick Start Recycle Bin you will be able to see any deleted Forms, Form Fields and Form Submissions. Most users will only be able to see their own deletions in the recycle bin, Site Administrators will be able to see deleted items from all users.

    3. Each deleted entry will display the following fields in the recycle bin:

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      1. Action: used to restore deleted entries

      2. ID number: system field used as a unique identifier

      3. Name: the name of the deleted entry

      4. Type: lists if the deleted entry was a Form, Form Field or Form Submission

    Type

      1. (Forms, Form Fields and Form Submissions),

      2. Created By


    User

      1. : who

    originally

      1. created the

    item

      1. entry

      2. Deletion Time


    Date

      1. : what date and time the

    item

      1. entry was deleted

    Items are sorted with most recently deleted at the top

  • Deleted by
    User who deleted the item

      1. Deleted By: who deleted the entry

    Searching the Recycle Bin

    Use the Search Bar at the top of the Recycle Bin Page Part to find a specific item

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    Items can be searched by Name and Type. Type a key word from the Name or Type of the deleted entry you wish to find and click enter/search, items that match the search criteria will appear.

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    If no items match your search criteria, a message will appear “There are no records found that were deleted by you”.

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    Restoring an Item

    To restore an entry from the Quick Start recycle bin, click the restore button in the Action field

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    Once the item has been restored a pop up will appear at the bottom of the screen confirming the restore has been successful

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    Info

    If you are a staff user and cannot see an item that you believe has been deleted, you need to get in touch with please contact your ShareVision Administrator.

    Portal Settings Recycle Bin

    The Recycle Bin that is located in the Portal Settings and stores deleted Portals with their related Pages and Page Parts, Pages with their related Page Parts, and Page Parts

    Accessing the Portal Settings Recycle Bin

    Must login

    1. Login with

    ShareVision Administrator permissions.

    1. your Site Administrator user credentials

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    2. Select (click on) your name in the upper right hand corner

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    3. Select Site Administration on the menu that appears

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    4. The Site Administration Home page will be displayed. Select Portal Settings in the Site Settings section:

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    5. Select the Recycle Bin Icon

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    6. The Recycle Bin will appear as a pop-up on your screen. The Portal Settings Recycle Bin

    is located from the Site Administration Home, under Site Settings, Portal Settings. It provides storage for deleted Portals, Pages and Page Parts.

  • Click on the recycle symbol

  • The Portal Settings recycle bin displays deleted portals with their related pages and page parts, pages with their related page parts, and page parts.

    • Note

    Clean Recycle Bin - removes all of the items from the recycle bin making them unavailable to restore

    1. will contain any deleted Portals, Pages and Page Parts

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    Restoring an Item

    Portals

    When a Portal is selected in the Recycle Bin it will display the Portal name, any Pages or Page Parts that are in the portal, who deleted the Portal and when the deletion occurred.

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    Clicking the Restore button for a deleted Portal will restore the Portal, Pages, and Page Parts that were contained within the Portal.

    Pages

    Selecting a Page in the Recycle Bin will cause additional information to appear on the right hand side. The Page Name, Parent Portal Name (what Portal the Page was in before deletion), Page Parts on the Page, who deleted the Page and the Date and Time of deletion will be displayed.

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    If you would like to restore a Page, click the Restore button. Restoring a Page will also restore any Page Parts that were on the Page when it was deleted.

    Page Parts

    Selecting a Page Part will cause additional information to appear on the right hand side. The Page Part Name, Parent Page Name, Parent Portal Name, who deleted the Page Part and when the deletion occurred will be displayed.

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    Using the Restore button will return the Page Part to the Page listed as the Parent Page within the Parent Portal.

    Note

    Note: Page Parts cannot be restored if the form used by the

    page part

    Page Part has been deleted. Restore the deleted form before you restore a deleted page part. Review

    article about deleting forms.

    Portals, Pages and Page Parts can be restored following the steps below

    Portals

    • Shows the number of deleted portal

    • Click drop-down menu to open the list of portals

    • Click on the name of a portal to get more details and access to the Restore button

    • Click the restore button to restore the portal with all the pages and page parts

    Pages

    • Shows the number of deleted pages

    • Click drop-down menu to open the list of pages

    • Click on the name of a page to get more details and to access the Restore button

    • Click the restore button to restore the pages and related page parts

    Page Parts

    • Shows the number of deleted page parts

    • Click drop-down menu to open the list of page parts

    • Click on the name of a page part to get more details and to access the Restore button

    • Click the restore button to restore the pages and related page parts

    ☑️ Requirements/Dependencies

    \uD83D\uDCD8 Instructions

    Info

    Highlight important information in a panel like this one. To edit this panel's color or style, select one of the options in the menu.

    📎 Related articles

    ShareVision and User Forms Article.

    Once a Portal, Page, or Page Part has been successfully restored, a pop up will appear confirming the restoration.

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    Clean Recycle Bin

    The Clean Recycle Bin button will permanently delete all items in the recycle bin, making them unavailable to be restored.

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    Please only use the Clean Recycle Bin button when you are certain that all items in the recycle bin will not need to be restored at a later date.

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