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This use case provides how to create a Job Posting portal on your ShareVision site to share current open positions and manage applications for these positions. The features used in this use can can be adapted to improve your users' experience in a variety of other scenarios. Y
Rather than providing step by step instructions, this article will focus on identifying the different features and how to configure them on your site. Links are also provided to the existing knowledge base articles which include step by step instructions.
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To allow managers and HR to review applications that have been submitted, the All Applications page displays the applications submitted by all users. Access to the All Applications page has only been provided to GRP HR and GRP Managers.
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The Job Description page is only displayed for users that are in the GRP HR security group.
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Using a HTML Page Part for Providing Instructions
You can use a HTML page part to provide users with instructions or other important details right where they need it. Using this feature can prevent your users from having to go and look for policies, procedures or other documentation which saves time and simplifies their work.
On the Job Descriptions page, a reminder of the process for updating the Job Descriptions available on the Job Descriptions page.Current Job Postings page is provided. This helps to ensure that the HR Team doesn’t forget to publish the PDF version when new job descriptions are added or existing ones are updated. Note that you can add hyperlinks and can embed videos in HTML page parts.
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Using Email Alert Manager to Notify Staff of
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New Job Postings
Email alerts and including the link to the specific job posting.
add a screen capture of the email message
add link to EAM kbase article
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Use the Email Alert Manager to create an email alert when a new job opening is posted.
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When a new job is posted, all users in the GRP All Staff will receive an email:
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Important Information When Including a Link to an Item When a link to an item is included in an email alert, users will be able to edit the item when they select the link in the email and it opens in a browser window. This occurs because the permissions assigned for adding, editing and viewing the form as explained above are set in the list page part settings and links from Email Alert Manager by pass the page part. There are 2 ways to resolve the issue:
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Potential issue with including the link to the specific job posting. All users able to edit - not opened from the page part. Form Security Configuration - included with SV+ subscription and can be subscribed to if you have a SV subscription.
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screen print of how to set it up
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Using Form Security Configuration to Prevent Unintended Edits on Forms
The Form Security Configuration feature is included with ShareVision Plus subscriptions. For ShareVision subscriptions, this add-on feature can be subscribed to for $249 / year plus applicable taxes.
One of the functions of Form Security Configuration is Field Security which allows your ShareVision Administrator to assign permissions to fields when:
a new form is being filled in - New Form Permission
an existing form is being edited - Edit Form Permission
an existing form is being viewed - Display Form Permission
Because the settings in this feature are not dependent upon the list page part settings, setting up field security to prevent any users that are not in the GRP HR security group from editing the form will prevent unintended edits on the form.
Example of how to set up Edit Form Perimissions to allow only users in the GRP HR security group to edit fields on the form:
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If a user that is not in the GRP HR security group selects the Edit button on a Job Posting form
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All of the fields are read-only and no changes can be made
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