Overview

If you want to track changes that are being made to items (records) for a specific list or for documents in a document library, you can turn on versioning settings. This allows you to see changes that have been made with each edit up to the limit that you have set.

Each version is stored separately so keeping 3 versions really means three items or documents are stored which affects database size.
Versioning does not track changes made to the list settings itself, i.e. choice column changed from 3 to 4 options.

Login to ShareVision with a user account that has Site Administrator permissions.
Select the gear in the upper right hand corner and then select Site Administration:
When prompted, enter your ShareVision Administrator username and password and select Sign In.
Select View All Lists and Libraries in the Lists and Libraries section
Select the settings button for list or document library that you would like to enable Version History on. In this example, we will enable version history for the Fact Sheet List.
Select the Versioning settings link
Select Yes for the question: Create a version each time you edit an item in this list?
Check the box next to Keep the following number of versions to retain:
Enter a number.

Each version is stored separately and will impact the database size. We recommend keeping 5 or fewer versions.
Select OK.
Version history has been enabled on the Fact Sheet list.

To learn how to use this feature, please review the Version History - User article.

See Also

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