This use case provides how to create a Job Posting portal on your ShareVision site to share current open positions with your team and shows you how you can incorporate many of the available features on your site. You can also provide a Job Application form making it easy for them to apply.
The information provided below demonstrates how a variety of features available on your ShareVision site can be used to optimize managing Job Postings and Job Applications. Rather than providing step by step instructions, this article will focus on how to configure the features available your site and will provide links to the existing knowledge base articles.
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Job Posting Portal
The first step is to Add a New Portal to your site.
It is important to include the groups that will need to access this portal in the Portal Permissions. We recommend adding any group that will need access to use and any group that will be managing or updating the portal. In this example, we have added GRP All Staff so that all staff can view the Job Postings and submit applications. In addition, the GRP HR and GRP Managers groups have been added as these groups will be provided with elevated access to manage job postings, job descriptions and review all job applications.
The page that is displayed when the Job Posting Portal is selected in the Quick Start menu is called the Portal Landing Page.
Headings & Pages
The Job Posting Portal has 3 headings and 5 pages in the Quick Start Menu:
The headings and pages on the Quick Start menu will vary depending on the security groups that have been assigned to the user that is logged in and the security groups that have been provided access to each page on the portal.
ShareVision Administrators are responsible for assigning the appropriate security groups for each user. If you would like to view and/or change the security groups for a user, the View and Edit Groups for and Employee / Update User Groups article provides the step by step instructions.
Our Pages: Set Up and Configuration article includes more details about Page Access and Adding a New Page.
In this use case, any user in the groups that were provided with access to the Job Posting Portal can view the Current Job Postings and the Closed Job Postings pages because the following groups have been provided with access to both of those pages:
GRP All Staff
GRP HR
GRP Managers
Security groups do not need to be provided with access to headings. The headings will automatically be displayed if the user belongs to a group that has permissions to access to any of the pages listed in the heading section.
You can learn more about how headings work by reviewing the Headings section of the Manage Quick Start article.
For example, when a staff person, whose user account has not been added to the GRP HR or the GRP Managers group, views the Job Posting Portal, they do not have access to the HR and Managers heading or the pages below that heading which include All Applications and Job Descriptions.
