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Applies To Version(s): 4

Table of Contents

  • Create a new column with the title Type: (the colon is required).
  • Make this a Choice column. Enter your choices in the text box under Additional Column Settings.
  • Select Radio Buttons in the Display choices using section.

    Overview

    The extended form features gives you more control over how your forms are presented to the user by allowing you to create several new types of columns. By using delimiters* (or special characters) along with keywords in the column name, this allows the option to create three different types of form groupings. Each form grouping will display additional columns based on a choice, or expand/collapse option. Use the following simple instructions to get started.
     * the default delimiter is the colon (unless your ShareVision site has been set up to use a custom character). 

    Feature 1: Choose Type Section

    Administrators

    Part 1: Create a Type section heading


    Form Extensions provides allows you to capture specific information based on selections made by the user who is filling in a form. There are three features:

    • Type: column (field)
    • Expand/Collapse Section
    • Applicable Question(s) Section



    Colon is required for this functionality. See example on right.

    Note:
    If your list uses Content Types, the Column Status for any columns used in this feature must be set to Optional.

    Staff

    • Select a Type to reveal the related questions.

    Example below of the fields on a new form:

    Image Removed

    Feature 1: Create a Type Column to Collect Information Specific to the Option Selected


    Adding a Type: Column

    1. On an existing list, add a new column with the Column NameType:

      Info
      titleRequired Column Format

      When adding the Type: column, it must include a colon : after the word Type.

      Image Added

    2. For the type of information in this column, select Choice.
    3. Enter the choices that the user will be able to select when they fill in the form.
    4. In the Display choices using section, select Radio Buttons
    5. Ensure Default value: is set to Choice. Leave the default value field blank.

    Part 2: Create section questions

    • For each section question, create a new column with the format Choice Name: Question.
    1. Select OK.


    For any choice that you added to the Type: column (see step #3 above), if there is additional information you would like to collect when a choice is selected by user, you will need to create additional columns to capture the details specific to the choice selected by the user. Please refer to the table below for examples:

    If the user selects:These fields should appear on the form:
    Critical IncidentType of critical incident


    Medication Incident

    Medication
    Dosage, if applicable
    Administered by


    Adding Columns to Capture Additional Information for the Selected Choice in Type:

    A new column to capture additional information based on the choice selected in the Type: column (field) will need to added to the list. 

    1. On the same list that you added the Type: column to (above), add a new column. 
    2. In the column name, you will first need to enter the choice from the Type: column followed by a colon : and then followed by the text relevant to the column you are creating. For example, to add column to capture the Type of Critical Incident when Critical Incident is selected in the Type: field, the column name would need to be entered as: Critical Incident: Type of critical incident Image Added
    3. Select the type of column.
    4. Next, make selections in the Additional Column Setting section.
    5. Select OK.
    6. Repeat for the additional columns (fields). 

    In following the example above for a Type: column (field) with the 2 choices: Critical Incident and Medication Incident, the columns in List Settings will appear as follows: 

    Image Added

    Working with the Type: Field on a Form

    When a user selects one of the options in the Type: field on the form, the additional field(s) specific to the selected choice will be displayed

    Image Added


    Warning
    titleIMPORTANT

    On new forms, the Type: column (field) will allow users to make a choice from the available choices listed. Once the form is saved, the choice selected in the Type: field cannot be changed. If a form is edited, the Type: field is read-only. Any of the additional fields related to the choice selected can be edited.



    Feature 2: Expand/Collapse Section


    Administrators

    Part 1: Create an expand/collapse section heading

    1. Create a new column with any title to meaningfully identify the section followed by a : (colon)
    2. Make this a Yes / No (check box) column.


    Part 2: Create section questions

    • For each section question, create a new column with the format Section Heading Name: Question
      Heading name must exactly match the column name in part 1, and include the colon.
     

    Colon is required for this functionality. See example on right.

    Note:
    If your list uses Content Types, the Column Status for any columns used in this feature must be set to Optional.

    Staff

    • Section headers expand to reveal questions. Collapse sections to hide questions.

    Example below of the fields on a new form:



    Feature 3: Applicable Questions Section


    Administrators

    Part 1: Create an applicable-questions section heading

    1. Create a new column with any title followed by section:, (e.g., Persons Notified Section:, shown on right)
    2. Make this a Yes / No (check box) column, with the default set to "No".


    Part 2: Create section questions

    • For each section question, create a new column with the format Section Heading Name: Question.
      (e.g., "Persons Notified Section: Police?)


    Colon is required for this functionality. See example on right.

    Note:
    If your list uses Content Types, the Column Status for any columns used in this feature must be set to Optional.


    Staff

    • In order to view and respond to the associated columns, check the Yes/No section check box to open section;
    • Un-checking a completed section will clear all data previously entered into that section. 

    Example below of the fields on a new form







    Panel
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    Filter by label (Content by label)
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    titleRelated Articles
    cqllabel in ( "Add-On" , "Add-Ons" , "Extended" , "Form" , "Features" )

    Page Properties
    hiddentrue


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