Applies To Version(s): 4
Overview
The purpose of the Archiving tool is mainly to maintain site and page performance; a large amount of items on a list may cause a page to render increasingly slower.
- The tool is accessed from the Setting Page under Permissions and Management.
- The archiving process can take a long time, especially with big lists, so we recommend that you archive after hours or on weekend if possible.
- Archived data is moved to a new list and the name of the list is appended with [Archive] – [Name of list] – [start date] – [end date]
How-to
- Access List Settings for the list you wish to archive ( List tab > Settings Column)
- Select Archive List under Permissions and Management
- Select which list field to sort the archive by
- Select the start and end date to be archived
- To have the archived data removed from the current list select the "Delete entries" checkbox
- Select Submit
- As the archive is running select Refresh to see the progress.
- The archived list will be found in the List and Libraries section of the Site Administration under Lists/Forms with the name [Archive] – [Name of list] – [start date] – [end date]
Best Practice
- Use "My Reminders" to set alerts for when a list is due to be archived.
- Archive Lists after hour or on weekends to reduce the load on the system.
Access Previously Archived Lists
Click Path: Site Administration > View All Lists and Libraries > Archive >
How to delete an archived list
Click Path: Site Administration > View All Lists and Libraries > Archive > Select Menu - Delete Item
