Anonymous Forms

Table of Contents

Overview

Anonymous forms allows you to share a link to a form with someone who does not have a ShareVision user account so that they can fill in the form without having to login to your ShareVision site. Once Anonymous Forms is configured, a link to the form can be copied and shared. The link can be emailed or published on your website. When the link is selected, the form opens in a browser window and the form can be filled in and saved to your ShareVision site.

Use Case

Customers have used this add-on in the following scenarios:

• Referral Form: Add a link to a Referral Form for their organization. Anyone who visits their website can fill in the form. If the referred client is accepted and registered into their organization, the referral form can be linked to the client's details in ShareVision. 

• Employment Application Form: An organization adds a link to an employment application form on their website. The submitted application form can be reviewed by the hiring manager in ShareVision.

• Activity Sign Up Form: A link to the Activity Sign Up Form is either emailed to a client or is added to the organization's website and the client can sign up for an activity using the anonymous form. The form can be linked to the client’s details in ShareVision. 

Requirements/Dependencies

• Login with ShareVision Administrator permissions

• You have created a form that you allow to be filled in by people who do not have a ShareVision user account

 Instructions

How to Access Forms

Once you have identified which form on your site that you would like to set up as an Anonymous form, you will need to edit the form.

1. Login to ShareVision with a user account that has Site Administrator permissions

2. Select (click on) your name in the upper right hand corner

Open

3. Select Site Administration on the menu that appears

Open

4. The Site Administration Home page will be displayed. Select Forms in the Site Content section:

How to Set Up an Anonymous Form

1. In the search bar at the top of the Forms window, search for the form. In this example, we will type “referral” to search for the Agency Referral form

2. Select the three dots on the left side of the Agency Referral form that will be displayed in the search results and select Edit Form

3. Select the arrow next to the Advanced Settings section to expand this section

4. Check the box next to Allow this form to be accessed anonymously to enable the anonymous form

5. After enabling the anonymous form, you will need to Choose where users will be taken after completing the form. There are 2 options:

   1. Custom landing page

   2. Redirect to another site
      
      

6. For any form that has Anonymous forms enabled, a form icon will appear next to the Advanced Settings section for the form

7. The forms icon will also appear next to the form name when viewing the list of forms on your site

About the Custom Landing Page Option

If you select the Custom Landing Page, you will need to set up a message that will appear after the form has been filled in and saved

1. To add the message that will appear after the form is filled in and saved, create the message in the Custom landing page field that appears

2. Save the form

About the Redirect to Another Site Option

If you select the Redirect to Another Site option, you will need to enter the Site URL (web page address) that will appear after the form has been filled in and saved

1. To add the Site URL that will appear after the form is filled in and saved, enter or paste the web page address in the Site URL field that appears

2. Save the form

Previewing an Anonymous Form

You can preview the anonymous form to see how it works.

1. On a form where anonymous forms has been enabled, expand the Advanced Settings section

2. Select the Copy Link button

3. A message will appear to confirm that the link has been copied. The link to the anonymous form is saved to your computer’s clipboard. It can be pasted as a link in an email or you can use this link to create a link to the form from your website. Select OK.
   
   

4. Open a browser window in incognito (Chrome) or InPrivate (Edge)
   
   

4. Fill in the form and select save in the upper right hand corner

5. Either the Custom Landing Page or the web page for the Site URL you entered will be displayed

6. You can close the tab

Using an Anonymous Form

When you are ready to start using the anonymous form, you will need to share the link so that it can be filled in and saved.

1. On a form where anonymous forms has been enabled, expand the Advanced Settings section
   
   

2. Select the Copy Link button

3. A message will appear to confirm that the link has been copied. The link to the anonymous form is saved to your computer’s clipboard. It can be pasted as a link in an email or you can use this link to create a link to the form from your website. Select OK.
   
   

4. When the link is selected, the form will open and it can be filled in and saved.