Applies To Version(s): 4 The Training Content Manager (TCM) is a ShareVision Add-on feature: Contact Customer Success (customersuccess@sharevision.ca) or a ShareVision Product Expert (experts@sharevision.ca) to order.

Overview

The TCM is available to Site Administrators via the Training Portal. While the Site Administrator can grant Portal access to user groups via the Portal permissions, courses cannot be created until you are subscribing to the TCM Add-On.

The Training Content Manager ShareVision Add-On provides an easy way to deliver online training content and simple testing to your staff. Training content can be delivered via documents, on screen data/text/links and your selected YouTube videos, embedded within the ShareVision page.
Courses can be set up to be available to Employees based on which programs or residences they work in - employees only see the training that is applicable to where they work.
Included are three reports; training completed/not completed by course, training completed/not completed by program, training completed/not completed by staff. You can also customize which groups to exclude from reports.
Creation and management of training content is found in the Course Builder section in the Training Portal

When setting up a course, it is advised to have the quiz questions planned prior to setting up the course.

Requirements for the TCM Add-On

You must be subscribing to this add-on.
Your user account is either a Site Administrator user or in the user-group 'GRP TCM Course and Quiz Creators'

Configuring the TCM when subscribing to the TCM Add-On

When subscribing to the TCM Add-On the following will be available;

Course Builder page

This page allows permitted users to view and access the Course Builder page in the Training Portal. The page gives all the tools to create and edit Streams, Courses and Course Sections.

New Permission Level 'List Creation' created

This is to allow the security group GRP TCM Course and Quiz Creators users to create quizzes (lists) and access List Settings to create questions.

New User Security group 'GRP TCM Course and Quiz Creators'

Allows group users to access the Course Builder page, create quizzes (lists) and access List Settings to create questions.

Only members of this group and Site Administrators can create courses.

Glossary of Terms

Stream - A grouping of Courses (or curriculum) that are made available for an employee via the permission groups they are included in. Training Courses can be added to existing Streams or new streams can be created.

Course- A set of Course Sections (topics) that combined constitute a complete training 'course'.

Course Section - A collection of materials on a topic within a training Course.

The TCM tracks users’ progression through Course Sections.
The TCM tracks which employees have taken which courses.

Learning Quiz - Displays the correct answer to the user once the quiz is complete

Test Quiz - Only informs the user if they passed or failed the quiz. Does not display correct answers

Getting to Couse Builder

Sign in with GRP TCM Course and Quiz Creators Permissions or Site Admin permissions
Select Training Portal then Select Course Builder

Creating a Stream

Once in the Course Builder, select Add Stream.
Enter a Stream title, Select the permission groups in the stream and click Save.

Stream groups can be edited using the edit icon in the Course Builder page.

Creating a Training Course

From the Course Builder page, select the Stream you are wanting to add a new course to.
Select the add course button

Enter the following as appropriate:

Course Name – Title of Training Course
Start Date - Date this course is offered from. Note: This is the date that it will appear in the employee available training page
End Date - Last day this course will be made available. Note: After this date it will not be displayed in the Available Training page. This cannot be blank (if COURSE to be offered continually, enter a 20yr date)
Expiry Length - Enter the number of days a course pass is valid for (from the date of last successful completion).
1. When this time passes this course will then be displayed in the QuickStart>Available Training page for the user.
Quiz - Create or select the applicable end-of-course quiz.
1. See Create a training course Quiz below. The Quiz can be created while you are completing the Course configuration form OR added to the Course form later.
Quiz Type
1. Learning Quiz - Displays the correct answer to the user once the quiz is complete
2. Test Quiz - Only informs the user if they passed or failed the quiz. Does not display correct answers
Answer Key - Select the create answer key button then answer the quiz with the correct choices and select the save answer key button. Note: you can edit the correct answers using the "Edit Answer key" button.
Pass Percentage - Enter a percentage pass: ‘75’ entered = 75% required.
Description – Text here will be displayed for this Course in the available training listings for users.
Course Image – Upload an image that will be displayed for this Course in the available training listings for users.
Streams – Choose which Stream (group) of Training Courses this course will be included in. NOTE: A best practice would be to not add this Course to a Stream until the course content is completed and ready to be available to employee users.
Send Reminder and Number of days before Expiry – these columns set how far in advance of a training attainment expiry date an email will be sent to remind a User (staff member) expiry is imminent. The course will appear in the users "Available Training" page when the email is sent
1. Alerts will only be sent to User accounts with a valid email address which have a Pass Percentage in their last Quiz within ShareVision.
Click OK to save Training Course definition.

Training Content Manager (TCM) Add-On